1. APPLY VISA
Visa Approval Letter or VAL is an official document issued by the Department of Immigration Malaysia confirming that the named person and programe study/ level of study has been approved to enter Malaysia for the purposes of study. UGM advises student to apply minimum 6 weeks before reception date to avoid late approve of VAL Check the Department of Immigration for the latest visa requirements www.imi.gov.my/index.php/en/ or visit educationmalaysia.gov.my for updates on VAL application.
It should take 4 – 6 weeks upon receipt of a complete application and payment to EMGS. Student have to apply VAL online at visa.educationmalaysia.gov.my

There are 3 payment options:

1. Online payment using a Visa or MasterCard on the educationmalaysia.gov.my website. Online payment method is only applicable for students have made an online application via EMGS website.

2. Telegraphic Transfer ( USD only) payable to EMGS.

3. Pay Through Institution: Pay direct to EMGS bank account via Malaysia local bank Refer to InSO > Visa & Pass VAL for EMGS bank account number.

The Visa Approval Letter (VAL) is only valid for 6 months from the date of issuance. Students must register to the university during this period of validity of VAL. Failing to do so, a new VAL application has to be applied. Please check the registration date before coming to UGM.

It should take MINIMUM 21 working days (or minimum 4 weeks) upon receipt of a complete document and payment. The student pass application must get Supporting Letter from EMGS prior submit to Immigration Department. Since the student pass is issued by the Immigration Department, the 21 working days is at the discretion of the Immigration Department (sometimes can be more). Thus, student must remains in Malaysia for a minimum 4 weeks after registration for student pass sticker endorsement.

 

Note: If student exit Malaysia (for any reason) after registration without complete the student pass endorsement, your VAL and SEV will be VOID. You have to re-apply again new VAL and do the same process if you required to obtain for student pass in future.

The student pass is granted by Immigration  for international student to study and stay in Malaysia

NO! Malaysia Immigration Department NOT ALLOW the conversion from social pass to student pass. All international students (except Diplomatic pass holders, Malaysian Permanent Residents) are required to have a student pass while studying at UGM.

Please check countries granted Visa on Arrival for student (VOA).

Kindly refer to the Immigration Department’s website for the SEV requirement by country. If your country is on the list of countries which require an SEV to enter Malaysia, you can obtain the SEV from any neighbouring country

Once you arrive in Malaysia, you will be required to attend post arrival medical screening within 3 days. Please refer to (List of Approved Clinics). From the day your passport is submitted at our counter, the process should take 22 working days (or 4 WEEKS). Please note that this timeline is at the discretion of the Immigration Department.

2. SINGLE ENTRY VISA (SEV)
This information is available on the Malaysian Immigration Department website Please refer to the link: www.imi.gov.my
Student may refer to list of countries granted Visa on Arrival at the entry point. Countries not in the list are required to apply at nearest Malaysia Embassy/ Consulate.
The document requirements may vary between different Malaysian Embassies. Please contact the Malaysian Embassy for the exact requirements and procedures.
Applicants are required to obtain a Single Entry Visa (SEV) from their home country. In the event that they plan to obtain the SEV from a country other than their home country, they need to provide a document to show that they hold a long term pass in that country.
3. RENEWAL OF STUDENT PASS
Please refer to Visa Department of UGM International Student Office (InSO).
You should renew 3 months (90 days) before the expiry of your student/dependent pass.
NO. Kindly submit all the required documents 3 MONTHS (90 days) before expiry date and submit your passport (include dependent if any) 22 working days before the student/dependent pass expiry date.
NO. Students are not allowed to purchase any flight ticket before obtaining your student pass/passport from UGM International to avoid any problem arises afterwards. Please note it will take 5-6 weeks for renewal process.
Yes, but your friend must send the authorization letter to UGM International Officer together with the document.

All penalties imposed by the Malaysian Immigration Department in the event of late extension or expiry of student pass are to be borne by the student and all the payment must be made through UGM finance department. The total fine is based on days of students overstayed which is minimum fine is RM1000 and maximum is RM10,000. Then, students are required report to report to the immigration office to take statement by immigration officer. Immigration Department will issue a special pass (Making arrangement to leave country) within 7 -14 days. The process will take 1-3 months to complete. Please contact UGM International Student Office for details.

Immigration will impose a fine for late submission of renewal of student pass. If student submit within
  • 5-7 weeks before expiry – fine RM100.
  • 2-4 weeks before expiry – fine RM300.
  • < 0-2 weeks before expiry – fine RM500 + Special Pass & Immigration compound.
NO. student must have the original passport to travel by flight within Malaysia. Alternatively, you can travel by bus or other public transportation.
If you are in Malaysia, you overstayed and will be subject to penalties imposed by the Immigration Department of Malaysia, which include detention and fine. If you are outside Malaysia, do not re-enter Malaysia as a tourist via a social pass. You may be required to apply for a VAL prior to entering Malaysia. Please email us at studentvisa@geomatika.edu.my for further advice.
You are required to renew your passport at your embassy. Then apply for a transfer of endorsement (i.e., transferring the student pass sticker from your old passport to the new passport). Please submit both passport (old & new) for transfer the sticker endorsement.
Upon arrival at Malaysia, please show to the Immigration Officer your student pass at old passport. The immigration will give a Special Pass for 14-30 days. Please submit your passport for transfer endorsement to new passport at UGM International Student Office within 3 days of arrival.
If your application for renewal of student pass is rejected by EMGS/ Immigration Department of Malaysia, you are required to defer your studies and return to your home country. You will be required to apply for a new student pass.
NO. You are required to submit your original passport only when EMGS tracker show progress of 90% (usually take 2-3 weeks after submission of document to UGM). Track your renewal progress at visa.educationmalaysia.gov.my

IMPORTANT NOTE: The student pass endorsed by Immigration Department is for giving permission a student study full time and staying in Malaysia for the period of study.

The holder of student pass is not permitted to work. You can submit a documents and payment for renewal your student pass +-45 days before you plan to come to UGM/ Malaysia. UGM International Student Office do accept to receive a renewal documents and payment from your representative/ friend for submission to InSO (Note: student have to pay to 2 different account that is EMGS and UGM) .Upon arrive at UGM/ Malaysia (or after EMGS tracking show progress 90%), please submit your passport at UGM International Student Office for sticker endorsement at Immigration Department. You can track your renewal application progress at EMGS website at visa.educationmalaysia.gov.my . It will take 10 -14 days for sticker endorsement at Immigration Department.

Note: 1. This process is only allowed within 60 days before expiry of pass. 2. Immigration may required entry stamp to Malaysia on your passport before approve your renewal application. In this case, you can only submitted renewal application after entering to Malaysia. 3. Students are not allowed to purchase any flight ticket before obtaining your student pass/passport.

4. DEPENDENT PASS
NO. Student MUST travel to Malaysia as Single traveler. You can apply Dependent Pass after student pass is issue to the student (Principal)

You can apply Dependent Pass only per as following:

i) Wife/husband with children or

ii) Mother or father or

iii) Husband & mother

NOTE: Family in law or brother /sister is not allowed to apply for dependent pass.

NO. you are not allowed to apply Dependent Pass for In Laws Family according to the rules of Malaysia Immigration Department. However, if your wife is student, your Mother In Law may apply Dependent Pass under your wife.
For certain countries, Immigration Malaysia required student to apply for VAL for Dependent before travel to Malaysia (update: Currently only Nigeria & Afghanistan required VAL for Dependent. List of country will update from time to time)
6. CANCELLATION VAL / PASS
Student are required to cancel a student pass if:
1. Graduate/ Completion of Studies from UGM.
2. Deferment of Studies.
3. Withdrawal or Termination from studies.
4. Change Programme or Change University.
Leaving Malaysia without cancelling your student pass will result in the termination of your student pass followed by a police report and immediate notification to Immigration Malaysia. This can cause negative consequences if student decides to apply to another University within Malaysia/ to apply another visa in Malaysia.
Not Allowed. Immigration Malaysia required original passport for cancellation of Pass.
7. SPECIAL PASS
No. Special Pass can only apply by the Institution if the student have application to another pass ( i.e from dependent pass to student pass or from Master Pass to PhD Pass)

Please contact UGM International Student Office and request to apply Special Pass. Immigration will implement compound RM1000-RM5000 for overstay case. Student may deported to home country and blacklisted by Immigration Malaysia.

More FAQ on visa  [HERE]