TRANSFER / CANCELLATION / COM

1.TRANSFER STUDENT PASS TO NEW PASSPORT
  1. Student have a new passport, but the student pass/ dependent pass is still valid in the previous passport.
  2.  Change or losses/damage the passport must apply for transferring the current pass to the new passport.

Note:

  1. Student/Dependent may be denied to exit from Malaysia if the valid visa is not transferred to new passport.
  2. If student change passport at home country, please submit for transfer pass before your special pass expired/ as soon as possible. Cancellation/ Transfer will take 2 weeks.
Upon arrival at Malaysia, please show to the Immigration Officer your student pass at old passport. The immigration will give a Special Pass for 14-30 days. Please submit your passport for transfer endorsement to new passport at UGM International Student Office within 3 days of arrival.
If you are in Malaysia, you please renew your passport at your embassy. Then  apply for a transfer of endorsement (i.e., transferring the student pass sticker from your old passport to the new passport). Please submit both passport (Old & New) for transfer the sticker endorsement.
2.CANCELLATION OF PASS (STUDENT OR DEPENDENT PASS)

1. Graduate/ Completion of Studies from UGM

Students who have completed their studies must cancel their student pass and their dependent pass. UGM International Student Office will give instructions to the Immigration Department of Malaysia to cancel your student pass and make a police report if student fails to cancel his pass upon graduation.

2. Deferment of Studies

A student who defers from studies must get approval from University and must cancel a student pass and dependent pass (if any).

3. Withdrawal or Termination from studies

A student who withdraws from his/her study must inform UGM International Student Office before leaving Malaysia. The student pass and the dependent pass will be cancelled, upon submission of the passport, withdrawal letter from the faculty, and confirmed flight ticket.

4.  Change Programme or Change University  
a. A Student who have accepted admission offer letter from other institution must cancel UGM student pass.
b. A student who had change a programme within UGM also required to cancel current student pass and apply variation to new programme.

Important Note:

  • UGM International Student Office will lodge a police report on those who fail to comply with regulations and will request the Immigration Department  to cancel your student pass.
  •  Student  who have completed their study/graduate/terminate  or  defer from study cannot apply for renewal f pass.
  • Applicant who wants to change the pass from dependent/ employment pass to student pass required to apply for cancellation of the current pass.
  • Cancellation/ Transfer will take 3 weeks.

STUDENT PASS CANCELLATION

Leaving Malaysia without cancelling your student pass will result in the termination of your student pass followed by a police report and immigration Malaysia will be immediately notified which may cause blacklisting you from entering Malaysia.

Note:

  1. Student/Dependent may be denied to exit from Malaysia if the valid visa is not transferred to new passport.
  2. If student change passport at home country, please submit for transfer pass before your special pass expired/ as soon as possible. Cancellation/ Transfer will take 2 weeks.
3. CHECK-OUT MEMO (C.O.M)

Check-out memo is issued by Immigration Department for student who had enter Malaysia using VAL, however decided not to proceed registration / medical check-up failed/ personal reason. Please proceed to UGM International Student Office for the check-out memo application. It will take 7-10 working days to complete.

Note: Student may be denied to exit Malaysia by Immigration if you enter country using VAL, however not complete the pass endorsement.

OTHERS INFORMATION

Overstay Regulation

Overstaying is a serious offence in Malaysian Law. Immigration Department will impose a penalty ranging from RM1,000 – RM5,000 depending on the duration of your overstay. You may be blacklisted and deported back to your home country. You can be prohibited to enter Malaysia for a period of time. You may even be imprisoned. UGM will also impose a daily penalty charge for overstayed students. Please renew your pass 90 days  (3 months) before expiry.